Office And HR Administrator

About the Role

Sustain East Africa (registered in Kenya as Dascot Limited) has over 15 years of experience in Kenya's conservation sector. We offer tailored technical support, conservation planning, sustainable finance, and strategic services that build lasting systems for people and nature. We are currently seeking an experienced professional to join our team as an Office and HR Administrator.
The ideal candidate will play a crucial role in maintaining smooth daily operations and supporting our growing team. You will handle a diverse portfolio of responsibilities ranging from general office management to human resources and travel administration.

Key Responsibilities

• Office Management: Oversee office operations, supplies, meetings, internal platforms, and the company general email.
• Travel Administration: Book flights, hotels and transport; coordinate fieldwork logistics and manage travel expenses.
• Expenses & Reconciliations: File project/travel expenses, reconcile M-Pesa and card statements, support invoicing and monthly reporting.
• HR Administration & Recruitment: Support recruitment, maintain staff/consultant contracts & records, coordinate onboarding, offboarding, and performance reviews.
• Internal Coordination: Maintain shared calendars, support team meetings, and track the master register of project contracts and deadlines.

Requirements and Qualifications

Essential:

• Degree or equivalent experience in HR, Business Administration, or a related field.
• 5+ years' experience with an NGO, consultancy, CBO, or in a conservation context.
• Demonstrable, hands-on HR experience is a must.
• Basic bookkeeping skills, including expense reconciliation and financial record-keeping.
• Excellent written and spoken English; Swahili an advantage.
• Strong organisational skills, with excellent communication and interpersonal abilities.
• Proficient with the MS Office suite.

Desirable:

• Knowledge of conservancy management, innovative finance or carbon credits, and the wider East African conservation landscape.

How to Apply

Send your CV and a cover letter explaining your suitability to [email protected] by 12th August 2026. Only shortlisted candidates will be contacted. We are an equal opportunity employer.

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