Principal Staff Officer

Overview

A well-reputed public sector organization is looking for a dynamic, proactive, and highly professional individual to serve as Principal Staff Officer (PSO) to the Chairman on a two-year contract basis. This is a senior-level position requiring extensive experience and exceptional administrative capabilities.

Key Responsibilities

• Act as the primary liaison between the Chairman and internal/external stakeholders.
• Manage the Chairman's office, including scheduling, correspondence, documentation, and briefings.
• Prepare background notes, talking points, and summaries for meetings, conferences, and official engagements, after seeking input from relevant departments/stakeholders.
• Accompany the Chairman on official visits/tours and record all public announcements, directives, and orders made during such engagements.
• Ensure follow-up on decisions and directives issued by the Chairman.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Coordinate with departments for timely provision of reports and updates to the Chairman.
• Assist in drafting official communications, speeches, and presentations.
• Serve as the overall coordinator and supervisor of the Chairman's Secretariat including PS/PAs, and Press-related functions.
• Prepare comprehensive tour notes and, after the Chairman's approval, circulate them to the relevant departments/agencies for appropriate follow-up action.
• Compile and circulate the Chairman's daily, weekly, and monthly engagement diaries, ensuring all meetings and events are well-organized and coordinated.
• Collect and review departmental views/comments on the demands and issues likely to be presented by individuals or delegations during meetings with the Chairman.
• Put-up important correspondence, reports, and letters addressed to the Chairman for his perusal before forwarding for further necessary action.

Eligibility Criteria

• Master's degree in Business Administration, Public Administration, Law or any relevant/appropriate discipline from HEC recognized or foreign institution.
• Minimum 10-15 years of relevant experience in a senior coordination, management, protocol, or executive support role, preferably in a public sector or high-level government office.
• Strong command over official communication, report writing, and administrative procedures.
• Excellent organizational, interpersonal, and multitasking skills.
• Demonstrated ability to maintain confidentiality and work under pressure.
• Proficiency in MS Office Suite and modern digital tools.
• Officers (retired) from armed forces are also encouraged to apply.

Age Limit: 40-55 years (including 5 years general age relaxation).

General Terms and Conditions

• The candidate possessing the requisite qualification, experience and age may apply. Only shortlisted candidates based on qualification and experience will be called for the interview and no TA/DA will be given to the candidates to appear in the test/interview.
• Government employees may apply through proper channel after getting NOC from the parent department.
• Applications that are incomplete or received after the due date will not be considered.
• Selection will be purely on merit. Any attempt to cause undue influence on the selection process will lead to the applicant to be disqualified immediately.
• The organization reserves the right to accept, reject the applications or postpone the appointment process as permissible under the applicable rules.
• The organization being an equal opportunity employer offers competitive packages with excellent benefits.

Application Process

Applications along with detailed CV and attested copies of academic credentials, testimonials, experience certificates, copy of CNIC, and one latest passport-size photograph may be sent within 15 days of publication of this advertisement at the following address:

Deputy Director (HR)
PO BOX # 1487 GPO, ISLAMABAD

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